Privacy Policy

 

This privacy policy governs your use of the software application ScoutSavvy (“Application”) for web and mobile devices that was created by ScoutSavvy LLC ("Company"). The Application is recruiting software that collects information about companies, jobs, and job seekers for the purpose of advertising job opportunities and connecting recruiters with job seekers via a matching algorithm. Recruiters can search for candidates in the Application database via a web interface. Job seekers can also apply for jobs through the Application.

 

Whenever you fill out a form on our site, whether you are requesting sales information or applying to a job through the Application, you are providing us with personal data, and this is the policy that governs how and when we can collect, use and disclose that data. This document also explains how our website uses cookies and similar technology to gather data from visitors to the site, and also what we are and aren’t allowed to do with data we collect from ScoutSavvy LLC customers who communicate with us through our customer support, marketing, and sales teams.

 

What information does the Application obtain and how is it used?

 

User Provided Information

 

The Application obtains the information you provide when you download and register the Application. Registration with us is mandatory in order to be able to use the basic features of the Application.

 

“Personal Information” means information that alone or when in combination with other information may be used to readily identify, contact, or locate you, such as: name, address, email address, or phone number. We do not consider Personal Information to include information that has been anonymized so that it does not allow a third party to easily identify a specific individual.

 

We collect Personal Information when you:

 

  • ask for sales and marketing information;
  • create a profile on our Application; and
  • communicate with us.

 

We also collect information, such as anonymous usage statistics, by using cookies, server logs, and other similar technology as you use our website.

 

Sales and Marketing. When you request sales information from us you may need to provide Personal Information, such as your name, company name and email address.

 

Job Seekers. When you create a profile on the Application, you will need to provide Personal Information, such as your name, resume, phone number and email address.

 

Customer Support. We may collect Personal Information through your communications with our customer-support, marketing, and sales teams.

 

Cookies, Automatic Data Collection, and Related Technologies. Our website collects and stores information that is generated automatically as you use it, including your preferences and anonymous usage statistics.

 

When you visit our website and / or Application, we and our third-party service providers receive and record information on our server logs, including your IP address, and from cookies and similar technology. Cookies are small text files placed in visitors’ computer to store their preferences. You can use your browser to block and delete cookies from your browser. However, if you do that, our website may not work properly.

 

By using our website and / or the Application, you are authorizing us to gather, parse, and retain data related to the provision of our website.

 

As a job seeker user, when you register with us and use the Application, you generally provide:

 

1) Basic Personal Information including email, name, phone number, and mailing address.

 

2) Relevant resume information including employment history, skills, and educational history.

 

Basic Personal Information and relevant resume information are used to create a downloadable resume pdf document for job seekers that job seekers can elect to send to companies. Basic identification information and relevant resume information is also used when a job seeker applies for a job through the Application. This data is sent to the third-party applicant tracking software that the company that advertises the job uses to intake inbound job applicants.

 

3) Demographic information including racial identification, veteran status, disability status, gender identification, and LGBTQ status. This information input is optional and is not required to use any of the features of the Application.

 

Demographic information is never sent to third-party applicant tracking software. Individual demographic information is confidential and is never sent to recruiter users or other job seeker users. Demographic information may be used in aggregate to provide recruiters with data about the overall demographics of their applicant pool or the overall demographics of the ScoutSavvy user base, by nation, region, state, or city. Demographic data in aggregate may to used to help companies that use the Application comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

 

4) Benefit preference information.

 

Benefit preference information is used to help the Application identify and surface jobs that are likely to provide these preferred benefits.

 

5) Company work style preference information.

 

Company work style preference information is used to help the Application identify and surface companies that are likely to provide these preferred work styles.

 

6) Career culture preference information.

 

Company culture preference information is used to help the Application identify and surface companies that are likely to provide these preferred cultures.

 

As a recruiter user, when you register with us and use the Application, you generally provide:

 

1) Basic company information including company name, location, mission, executives, and industry.

 

Basic company information is used to create a company profile on the Application.

 

2) Company demographic information in aggregate. This information input is optional and is not required to use any of the features of the Application.

 

Company demographicinformation is used to display the overall percentage breakdown of gender identification and racial identification of the entire employee pool at a company.

 

3) Job description information including job responsibilities, qualifications, general company benefits, required skills, nice to have skills, and other information that is found in a typical job description.

 

  Job description information is used to create a job description on the Application.

 

4) Company culture information.

 

Company culture information is used to help the Application identify and surface companies that are likely to provide these preferred cultures to job seekers.

 

5) Recruiter name and email.

 

 Recruiter name and email is used to contact job seekers.

 

6) Third party Applicant Tracking System information.

 

Third party Applicant Tracking System information is used to integrate with the 

Application and share job application data between the Application and the third party.

 

We may also use the information you provided us to contact your from time to time to provide you with important information, required notices and marketing promotions.

 

We may use aggregate information for any purpose, including for marketing purposes.

 

Internal and Service-Related Usage. We use information, including Personal Information, for internal and service-related purposes and may provide it to third parties to allow us to facilitate our website. We may use and retain any data we collect to provide and improve our services.

 

Communications. We may send email to the email address you provide to us to verify your account and for informational and operational purposes, such as account management, customer service, or system maintenance.

 

Marketing. We may use your Personal Information and data collected through cookies and similar technology for our advertising or marketing purposes including on other websites or media, and we may communicate with you to provide you with information we think may be of interest to you.

 

Aggregate Data. We may anonymize and aggregate data collected through our website and use it for any purpose.

 

 

Automatically Collected Information

 

In addition, the Application may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile devices unique device ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browsers you use, and information about the way you use the Application.

 

Do third parties see and/or have access to information obtained by the Application?

 

Yes. We will share your information with third parties only in the ways that are described in this privacy statement.

 

We may disclose User Provided Information, Personal Information, and Automatically Collected Information:

 

as required by law, such as to comply with a subpoena, or similar legal process;

 

when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;

 

with our trusted services providers who work on our behalf, do not have an independent use of the information we disclose to them, and have agreed to adhere to the rules set forth in this privacy statement.

 

if ScoutSavvy LLC is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of this information, as well as any choices you may have regarding this information.

 

We do not rent, sell, or share Personal Information about you with other people or nonaffiliated companies for their direct marketing purposes.

 

We may share information collected by cookies and similar technology with third parties for their marketing purposes.

 

Wo do share User Provided Information, Personal Information, and Automatically Collected Information with Employers. When you choose to apply for a job through our website and / or Application, we may share any information you provide during the application process, excluding personally identifiable demographic data, with the company that posted the opening you applied for.

 

We Use Vendors and Service Providers. We may share any information we receive with vendors and service providers retained in connection with the provision of our website and /or Application.

 

Social Networking and Other Websites. Our website and / or Application may allow you to post information to social networking websites, such as sharing a job listing. We do not share your information with them unless you direct our website to share it. Their use of the information will be governed by their privacy policies, and we do not control their use of the shared data.

 

 

Automatic Data Collection and Advertising

 

We may work with analytics companies to help us understand how the Application is being used, such as the frequency and duration of usage. If you’d like to opt-out from third party use of this type of information to help serve targeted advertising, please visit the section entitled “Opt-out” below.

 

 

Opt-out

 

What are my opt-out rights?

 

You can stop all collection of information by the Application easily by uninstalling the Application. You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network. You can also request to opt-out via email, at privacy@scoutsavvy.co.

 

 

Data Retention Policy, Managing Your Information

 

We will retain User Provided data for as long as you use the Application and for a reasonable time thereafter. We will retain Automatically Collected information for up to 24 months and thereafter may store it in aggregate. If you’d like us to delete User Provided Data that you have provided via the Application, please contact us at privacy@scoutsavvy.co and we will respond in a reasonable time. Please note that some or all of the User Provided Data may be required in order for the Application to function properly.

 

 

Children

 

We do not use the Application to knowingly solicit data from or market to children under the age of 18. If a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us at privacy@scoutsavvy.co. We will delete such information from our files within a reasonable time.

 

 

Security

 

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic, and procedural safeguards to protect information we process and maintain. For example, we limit access to this information to authorized employees and contractors who need to know that information in order to operate, develop or improve our Application. Please be aware that, although we endeavor provide reasonable security for information we process and maintain, no security system can prevent all potential security breaches.

 

 

Changes

 

This Privacy Policy may be updated from time to time for any reason. We will notify you of any changes to our Privacy Policy by posting the new Privacy Policy here and informing you via email or text message. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes. You can check the history of this policy below:

 

Privacy Policy V 1.0 published February 10, 2017

 

 

Your Consent

 

By using the Application, you are consenting to our processing of your information as set forth in this Privacy Policy now and as amended by us. "Processing,” means using cookies on a computer/hand held device or using or touching information in any way, including, but not limited to, collecting, storing, deleting, using, combining and disclosing information, all of which activities will take place in the United States. If you reside outside the United States your information will be transferred, processed and stored there under United States privacy standards.

 

New Uses of Personal Information. From time to time, we may desire to use Personal Information for uses not previously disclosed in our Privacy Policy. If our practices change regarding previously collected Personal Information in a way that would be materially less restrictive than stated in the version of this Privacy Policy in effect at the time we collected the information, we will make reasonable efforts to provide notice and obtain consent to any such uses as may be required by law.

 

 

Contact us

 

If you have any questions regarding privacy while using the Application, or have questions about our practices, please contact us via email at privacy@scoutsavvy.co.

 

937 NW Glisan St.

Portland, OR 97209